I am happy to report that as of the close of 1995, all documents that can be stored on our Optical Document Management System (ODMS) are there-secure and instantly accessible. Our transition to a "paperless office" is complete, and ahead of schedule. Instead of shelves, stacks, file cabinets and boxes, the Association's correspondence and Circular Letters, unit statistical cards, policies, endorsements and cancellations, experience rating worksheets, carrier rate filings, employer classification surveys, Assigned Risk Plan paperwork, and MCPAP application data are now stored on two optical "jukeboxes" with 50 and 144 optical disks. The Association keeps most of this dat on file up to five years. The move to ODMS has not only enabled the Association to reduce the costs associated with storing its paperwork, but has reduced the overhead associated with filing and maintaining these documents. As a result, staff was reduced by 10% in 1995, following a similar reduction of 8% in 1994.

ACCCT is helping convert PRISM to Spectrum and is making a BEEP in the process. ACCCT, the American Cooperative Counsel on Compensation Technology, is a joint venture established two years ago to bring greater efficiency and cost effectiveness to rating bureau operations. Spectrum is an enhanced UNIX version of our highly regarded Policy and Risk Information System for Minnesota (PRISM). Our conversion to Spectrum will take place in mid-1996, and in North Carolina and Wisconsin shortly thereafter. BEEP, or Bureau Entry and Editing Package, is a PC-based software package that provides insurers and other users with a way to submit Unit Statistical data electronically to workers' compensation rating bureaus. Eight state bureaus are involved in this ACCCT program, which will begin testing in the Spring of 1996. ACCCT has initiated a survey of member companies to determine their needs, and currently has several projects under consideration. ACCCT is a prime example of how our industry can work together to achieve goals that will not only benefit member companies, but the public we serve as well.

As always, the Association continues to work closely with state agencies. In 1995, the Association had another opportunity to assist the Department of Labor and Industry in what is becoming a fairly high profile effort-combating fraud. In addition to providing data that helps the authorities identify workers' compensation fraud, the Association has also testified in court as to the appropriate penalties for those failing to comply with the law. In one such case, the determination was a $1.3 million fine, which was levied against the culpable party.

In closing, I would like to thank our valued employees for their efforts in 1995. Their talent and dedication have been most important to the success of the Association. The Association staff and management would also like to thank the Minnesota Commerce Department and the Minnesota Department of Labor and Industry for their continued cooperation.

A Special thanks is due to those individuals who served on the Association's Board of Directors. Their assistance and guidance were of enormous value. In particular, I thank our out-going chairperson, Matthew Winkel, president of Wilson-McShane Corporation. Matt is one of our public members, and to my knowledge, is the first to lead the board of a state bureau. His interest, dedication and hours of service helped make 1995 one of the most productive years ever at MWCIA. We sincerely appreciate his efforts on behalf of the industry and the public we serve.

John P. Hildebrandt

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MWCIA
Minnesota Worker's Compensation Insurers Association, Inc.
7760 France Avenue South, Suite 640
Minneapolis, Minnesota 55435
(612) 897-1737