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  • What is the procedure for a licensed carrier to become a member of the MWCIA?

    FAQ

    The licensed carrier should submit a request in writing to MWCIA, attention Jenny Lapke Jennifer.Lapke@mwcia.org, who will then send out a bureau membership package. It is helpful for you to provide the date of certification and if the carrier is part of a group. However, it is not necessary for the licensed carrier to contact the MWCIA. The Minnesota Department of Commerce sends the names of newly licensed work comp carriers to Jenny Lapke. This notification by Commerce triggers the sending of a bureau membership package to the carrier.


  • How do I get on the email distribution list for circulars and newsletters?

    FAQ

    Please send an email request to subscribe@mwcia.org with your name, email address, company name, address, phone number, and whether your company is a carrier, agent, or other (please identify what). When a circular or newsletter is published, you will receive an email notification with a link to the new publication.


  • What is the fax number of MWCIA?

    FAQ

    (952) 897-6495


  • What are the 2021, 2022, 2023, 2024 and 2025 minimum and maximum payroll figures for sole proprietors, partners and officers electing coverage?

    FAQ

    • 2021--$59,488 minimum and $237,952 maximum
    • 2022--$64,064 minimum and $256,256 maximum
    • 2023--$66,924 minimum and $267,696 maximum
    • 2024--$69,524 minimum and $278,096 maximum
    • 2025--$71,344 minimum and $285,376 maximum


  • What are the 2021, 2022, 2023, 2024 and 2025 minimum payroll figures for the spouse, parent or child of a sole proprietor, partner, or officer electing coverage? (Payroll of these family members is not subject to a maximum amount.)

    FAQ

    • 2021-$343 per week or $17,836 minimum
    • 2022-$370 per week or $19,240 minimum
    • 2023-$386 per week or $20,072 minimum
    • 2024-$401 per week or $20,852 minimum
    • 2025-$412 per week or $21,424 minimum


  • What are the 2021, 2022, 2023, and 2024 statewide average weekly wages effective October 1, of each year? (for a calculation please contact the MN Dept of Labor and Industry)

    FAQ

    • 10/1/21-10/1/22 = $1,232
    • 10/1/22-10/1/23 = $1,287
    • 10/1/23-10/1/24 = $1,337
    • 10/1/24-10/1/25 = $1,372


  • Where can I find an overview of the current state of Minnesota's workers compensation market?

    FAQ

    Charts that summarize the state of Minnesota's workers compensation market are located here.


  • What browsers are recommended when visiting the MWCIA website?

    FAQ

    We recommend:

    • Internet Explorer 11 or higher
    • Firefox 4.0 or higher
    • Safari (any reasonably recent release)
    • Chrome (any reasonably recent release)


  • What data is required for unit statistical reporting?

    FAQ

    The unit statistical report requires header, exposure, and loss data.

    Header Data is the information specific to the coverage provided by and the terms of the policy, such as: policy identification number, policy term, and the name of the insured.

    Exposure data is the premium computation information, such as: classification, exposure amount, manual rate, and premium amount.

    Loss data is the claim or benefit information, such as: accident date, kind of injury, and paid and incurred loss totals.


  • Do you provide any electronic unit statistical reporting tools?

    FAQ

    Yes. MWCIA has developed Manage USR application for carriers to view the result of submitted unit statistical reports and also to view Policy Verification, Expected and Overdue reports. It will also provide error information for rejected units.


  • Can MWCIA insurers use the CDX application to submit unit statistical data?

    FAQ

    Yes, please refer to the CDX User Guide for additional information.


  • Does MWCIA accept unit reports electronically?

    FAQ

    Yes. MWCIA accepts unit reports electronically in WCSTAT format which was developed and approved by WCIO. Electronic submissions must be tested and approved for production. The submission instructions can be found on the WCSTAT Testing in our Carrier Electronic Reporting Requirements section. They may be submitted using BEEP via CDX (Please refer CDX User Guide).


  • When is a unit statistical report required?

    FAQ

    Complete statistical information is required for the reporting of experience on the direct business for workers' compensation, voluntary and assigned risk, and employers liability insurance in Minnesota. These instructions apply to all policies and contracts of coverage except for coal mining policies.

    Every policy requires a first report of the premium and losses valued as of eighteen months after the policy effective date. The first reports are submitted to the MWCIA between or during the 18th through 20th month after the policy effective month.

    The losses are valued and reported at 12 month intervals following the first valuation and report. For more information, please refer Minnesota Statistical Plan Manual.


  • For interstate risks, where is the carrier required to file unit reports?

    FAQ

    All unit reports required by this Plan shall be filed directly with:

    Minnesota Workers' Compensation Insurers Association, Inc.

    7701 France Avenue South, Suite 450

    Minneapolis, Minnesota 55435 – 3203

    An additional copy of the unit report shall also be filed with the National Council on Compensation Insurance (NCCI) in those instances where interstate rating is applicable.


  • What is the desired method of correcting a unit report?

    FAQ

    If the unit report was rejected, a Replacement unit has to be filed. If the unit report was accepted then a Correction Report must be filed.


  • What is required for an unmatched unit report?

    FAQ

    Submit a copy of the policy information page, applicable endorsements and cancellations.


  • What responses are required by carriers for unit reports accepted with warnings?

    FAQ

    Carriers should review warning messages. If the unit report was filed incorrectly a correction report is required.


  • Should MN Special Compensation Fund class code 0174 and corresponding premium be reported on policies and unit statistical reports?

    FAQ

    Class 0174 and the corresponding premium, even if a zero amount, must be reported on all polices and unit statistical reports.


  • If a class code changes after the unit report was reported, and a claim was reported with the same class code, can I put both corrections on the same report?

    FAQ

    Yes. Use correction type “M” in the Correction Indicator Type field.


  • If I have a loss correction that changes the totals, should I file a correction indicator L or M?

    FAQ

    File a correction indicator L. It is assumed that totals will change along with loss detail on correction reports.


  • Can insurers receive the Policy Verification, Expected Cards and Overdue reports in WCCNTL format?

    FAQ

    Yes. The Manage USR application on MWCIA's website will provide reports in WCCNTL and also in PDF format.


  • What data is needed by MWCIA to experience rate an employer exiting a self-insured market and entering the voluntary market?

    FAQ

    The same scope of data provided by the voluntary market is needed from the self-insured market. Refer to the MN Unit Statistical Plan Manual for details.


  • How do I access the Unit Statistical fine invoices?

    FAQ

    1. Select the “CARRIERS” option,
    2. Select “Manage USR System",
    3. Log in to the Web Membership application,
    4. Select “Manage USR System”,
    5. Select the "Reports" tab in the blue banner area,
    6. Select "Carrier Fines Unpaid – Notice of Fines Invoice" PDF.


  • When is a replacement or correction report needed?

    FAQ

    A replacement report is needed when a unit report is in rejected status.

    A correction report is needed when a change has occurred on an accepted unit report.


  • My company holds a license to write workers' compensation insurance in Minnesota but we have never written any WC business. Do we have to complete the Financial Calls?

    FAQ

    No, completion of the call forms isn't necessary.  However, every insurance company licensed to write workers' compensation insurance in the state of Minnesota MUST complete and file the Acknowledgment Form.


  • Are we to include or exclude TRIA Terrorism premium from the Policy Year and Accident Year Call submissions in ACCEDE?

    FAQ

    As stated in the Minnesota Aggregate Financial Data Reporting Handbook, "premium generated and losses arising from the Terrorism Risk Insurance Act of 2002 are excluded from the standard financial calls."


  • Are claims associated with COVID-19 included in the Financial Calls?

    FAQ

    Claim experience associated with Extraordinary Loss Event (ELE) Catastrophe Code 12 must be included in all Calls.  Specifically, all COVID-19 claims greater than zero must be included in the Large Loss and Catastrophe Call—LL Call. Please follow the applicable date range for reporting Catastrophe 12 claims as detailed in Circulars 20-1768 (E-1407) and 23-1820 (E-1410).


  • Where can I find information on which premium components are included or excluded from the Financial Calls?

    FAQ

    Part 4 of the Aggregate Financial Data Reporting Guidebook contains details on which premium components are included in the three earned premium types included on the Financial Calls.


  • Do we have to submit accident year and policy year large deductible calls in ACCEDE even if we have no information for them?

    FAQ

    No, only complete the calls for which you have data to submit.


  • Where or how can I access specific instructions on how to complete the annual financial calls for Minnesota?

    FAQ

    Instructions for completing the calls can be found on the ACCEDE page of our website located at https://www.mwcia.org/Pages/ACCEDE.